➤ Why this role matters

The Receptionist & Secretary role is the hub of operational support—balancing front-office professionalism with behind-the-scenes administration. From answering calls and welcoming visitors to coordinating invoices, maintaining filing systems, and supporting HR processes, this role ensures that the office runs smoothly, deadlines are met, and leadership is free to focus on strategic priorities.

At Construction Management Associates, we believe admin excellence is a strategic advantage. Every phone call answered, invoice processed, and document filed is part of a system that builds trust, safeguards compliance, and protects our time and resources.

➤ Reporting structure

This role reports to the CEO.

➤ Team size

You’ll be part of a small, focused team of two, working side by side with one other team member to deliver seamless support and coordination.

➤ What you’ll do

You’ll oversee reception, administration, financial coordination, and secretarial support, serving as the central point that keeps daily operations running smoothly. You’ll also design and refine systems, including Standard Operating Procedures (SOPs), digital and physical filing structures, and workflow checklists. You’ll streamline processes, improve record-keeping, and ensure information is accurate, accessible, and secure.

Front desk & office administration

• General office management and visitor reception.

• Answer and route telephone calls; manage company contact lists.

• Maintain filing systems (physical and digital) including reference numbers, business cards, and archiving.

• Manage travel and accommodation bookings.

• Oversee office consumables, stationery, and supplies.

• Liaise with IT support for account creation, access, and closure of departing employees.

• Maintain office insurance and registrations (e.g., vehicles, buildings, equipment).

Financial coordination

• Support invoicing, receipts, and payment processing.

• Prepare purchase orders, follow up on overdue payments, and reconcile creditor statements.

• Manage petty cash transactions

• Track rent collection, municipality taxes, electricity, and water expenditures.

• Maintain financial logs and submit reports.

HR & employee support

• Coordinate employee health insurance (new hires, renewals, and departing staff).

• Maintain leave applications, balances, and HR files.

• Prepare end-of-employment documentation.

Secretarial support to leadership

• Proofread and format letters and contracts.

• Assist with visa applications and client correspondence.

• Maintain calendars, set appointments, and support executive travel.

• Ensure official documents and licenses are up-to-date.

➤ Who we’re looking for

• 2–5 years of experience in reception, secretarial, or administrative roles.

• Strong organizational and multitasking skills.

• Professional communication—confident in handling calls, correspondence, and clients.

• Competent with MS Office and digital filing systems.

• Financial awareness: able to track petty cash, invoices, and utility logs.

• Trustworthy with confidential HR and company information.

• Proactive, detail-oriented, and comfortable managing multiple stakeholders.

➤ What you’ll get

• A front-line role where your work directly impacts efficiency and client experience.

• Exposure to finance, HR, operations, and executive support—an excellent career foundation.

• Competitive salary.

• Ongoing learning: 50–100% of continued education covered.

• Medical & social security benefits.

• A collaborative, high-performance work environment.

➤ How to apply
Send your CV and a thoughtful cover letter to careers@cmajo.com with the subject "Receptionist & Secretary”.

➤ Why this role matters
Marketing isn’t just about making things look good. It’s about telling the right story to the right people at the right time—and doing it in a way that moves the needle. On our Growth Team, marketing is the engine that fuels visibility, attracts opportunities, and helps us win.

At Construction Management Associates, we’ve been in business for 25 years. But when it comes to scaling globally, we’re still at day zero. We’re refining our brand voice, building credibility in new markets, and creating marketing systems that deliver results with precision and purpose.

That’s where the Marketing Associate comes in. You’ll be the storyteller, the builder, and the amplifier—the one who turns our expertise into compelling content, campaigns, and conversations that help drive RFPs, proposals, and contracts.

This isn’t about pushing out noise. It’s about designing a marketing engine that is strategic, measurable, and impossible to ignore.

➤ When marketing falls flat: the cost of silence
A weak marketing function doesn’t just mean fewer likes—it means fewer RFPs, weaker proposals, and lost contracts. Too many companies rely on scattered campaigns and generic messaging that never reach the right people.

Our approach is different. We treat marketing as a system—a repeatable, scalable engine that generates opportunities. From building a case study that wins trust, to running campaigns that reach decision-makers, to shaping the brand presence that gets us invited into the room, your work will be critical to every KPI on the Growth Team.

➤ What you’ll do
You’ll build and run the Marketing Engine from the ground up. You’ll create content, design campaigns, manage our digital presence, and partner with the Growth Team to ensure our brand and outreach are always in sync.

Content creation & storytelling

• Develop case studies, project spotlights, pitch decks, and thought-leadership content.

• Write and design materials that clearly communicate our value to clients.

Campaigns & visibility

• Manage our digital presence across LinkedIn, website, and email campaigns.

• Run targeted campaigns that generate awareness and attract RFPs.

Collaboration & alignment

• Work with the Market Research & Outreach Associate to ensure content aligns with prospecting efforts.

• Support the Business Development & Proposals Engineer with high-quality proposal materials.

• Partner with leadership to refine our messaging and positioning.

Systems & measurement

• Build a content library of templates, case studies, and visuals for scalable use.

• Track campaign performance, analyze results, and continuously improve.

➤ Who we’re looking for

• 0–5 years of experience in marketing, communications, or content creation.

• A strong storyteller—able to simplify complex ideas into clear, engaging messages.

• Creative and detail-oriented, with a knack for design and presentation.

• A builder: you don’t just execute, you create systems and assets others can use.

• Self-driven and proactive—you don’t wait for assignments, you spot opportunities.

• Comfortable working across digital platforms (social, email, CMS, analytics tools).

• Hungry to learn, ambitious to grow, and sharp in execution.

➤ What you’ll get

• Mentorship: Direct collaboration with leadership on shaping brand strategy.

• A voice in the room: Marketing decisions aren’t top-down—you’ll shape how we grow.

• Accelerated growth: More trust, ownership, and responsibility than at bigger firms.

• Cross-functional learning: Exposure to business development, client pitches, and delivery.

• High-performance team: Work with peers who are ambitious, sharp, and relentless.

• Performance incentives: The more contracts the team wins, the more you earn.

• Ongoing learning: We cover 50–100% of continued education.

• Medical & social security: Peace of mind benefits included.

➤ How to apply
Send your CV and a thoughtful cover letter to careers@cmajo.com with the subject "Marketing Associate”.

Some of the best people don’t wait for job postings. They reach out before we even know we need them.

At Construction Management Associates and Kritical, we’re not just building for today, we’re building for what’s next. Our ambition is global, and our standards are world-class. That’s why we’re always looking for people who think sharply, move with purpose, and bring more than a resume to the table.

If you see systems where others see noise, act before you're asked, and follow through without being chased, you’ll feel right at home here. We’re drawn to those who do meaningful work, raise the bar around them, and thrive in high-performance teams.

We don’t filter by buzzwords. We look for clarity of thought, a bias for action, and a hunger to grow. Whether you’re early in your career or already seasoned, a generalist or a domain expert — if you’re wired to solve hard problems, stretch beyond your role, and leave things better than you found them, we want to hear from you.

➤ Send your CV and a thoughtful cover letter to careers@cmajo.com with the subject "General Application".